Ateneo de Manila University – Administration and Operations Assistant

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Ateneo de Manila University – Administration and Operations Assistant

About Ateneo de Manila University

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Job Opening

1. Administration and Operations Assistant

Job Description

This Administration and Operations Assistant reports to the Insitute Director of Le Cordon Bleu Ateneo and provides administrative and logistical support to the daily operations of the Institute. S/He helps in ensuring orderly and efficient operations.

Main Duties and Responsibilities:

Administration and Finance:

Prepares orders for checks, purchase requisitions, justification forms, and other related documents
Conducts inventory, record-keeping, and ordering of office supplies, student uniforms, and student knife sets
Tracks and follows up payments from students
Coordinates with Program Sales Officer to check submitted reports for student payments, and appropriate updating of the LCB EM portal
Handles the revolving fund replenishment administrative processes
Processes incoming and outgoing bills and documents
Assists in HR-related matters such as monitoring of time-keeping, information dissemination, scheduling of interviews, timekeeping, posting of job vacancies
Helps the supervisor in preparing reports by collating complete and updated data
Coordinates with outside contractors, suppliers, and other University units for matters related to the above
Performs administrative tasks such as printing, encoding, and filing

Operations:

Oversees the physical lay-out and set-up of venues for events such as open-houses and short-courses
Monitors status of facilities, promptly reports to Supervisor any problems and coordinates with necessary parties for immediate repairs
Assists in property management by regularly checking facilities, scheduling and coordinating for maintenance works
Orders cleaning and maintenance supplies of the Institute’s kitchen laboratories and facilities
Coordinates with outside contractors, suppliers and University units for matters related to the above
Performs other tasks and assigned that may be assigned from time to time