Registration and Enrollment Process for Term 2, AY 2021-22
|15 November, 2021|
|MEMO FOR||:||The AGSB Community|
|REY R. REYES, APS Registrar|
|SUBJECT||:||Registration and Enrollment Process for Term 2, AY 2021-22|
|The process for Registration and Enrollment shall still be implemented online.|
A PRE-REGISTRATION period is provided so students can be better guaranteed of slots in the courses they need.
Even with this change and in continuing compliance with government and University guidelines relative to the COVID-19 pandemic, AGSB shall continue to adopt an entirely online process for pre-registration, registration and enrollment. Most conditions that prevent a student from regular online registration are still suspended, including the submission of enrollment requirements covered by promissory notes, except ORSEM. Note however that such requirements will be reinstated starting Term 3 of AY 2021-22).
The following policies shall govern the Pre-Registration, Registration and Enrollment Process:
PRE-REGISTRATION (November 22-24, 2021)
- 1. The pre-registration period for the incoming term shall be from 8:00 AM – 5:00 PM of the above dates.
- During the pre-registration phase, students will be able to see all the courses offered, including their schedules, for purposes of enlistment. The names of faculty will not be available. Since schedules are determined with the expectation of both synchronous and asynchronous delivery, students cannot select classes with conflicting or overlapping schedules.
- Students who anticipate conditions that will impede their ability to pre-register (i.e. curricular exceptions, probationary status, etc.) may file their requests for exemption with the departments from November 17 to 19. Approved requests will be included in their pre-registration via Direct Registration, or by allowing the enlistment to proceed.
- Process. Go to your Student Access Module then click on Registration,then select your courses. Class Size Limits will be observed, but students can still apply for waitlist. The limit on waitlisting will be increased to 20. If the number of waitlisted students reaches 10, a new section with the same days and time will be created. Those in the waitlist will be transferred via DR to the newly created section.
- A student may change, add, or remove any enlistment as long as this is done within the pre-registration period. While this is similar to the process followed during previous enrollments, students cannot proceed to Assessment and Payment until these are enabled during the regular registration period.
- At the end of the pre-registration period, courses with less than 10 enlistments will be dissolved. Those who enlisted in dissolved courses will be notified by the respective academic department via e-mail at least 1 day before the start of the regular enrollment period.
REGULAR REGISTRATION (8:00 AM on December 2, until 2:00 PM on December 4)
- Those who availed of pre-registration enlistment will see their registered courses in the Student Access Module under the Registrations tab. From there, students can print their assessments and pay thru any of the payment channels available. The only time an enlistment will be missing is when the course was dissolved (see #6 PRE-REGISTRATION above).
- During the regular registration period, all the courses shown in the Student Access Module will contain the number of remaining open slots.
- Students who have not availed of pre-registration may still register, subject to the availability of open slots. At this time, students may still change, add, or remove any of their pre-registered courses. HOWEVER, those who wish to change or add courses can only do so from courses with open slots.
- Process. Go to the Student Access Module then print out your assessment form. This will be needed by students who opt to pay their fees via over-the-counter bank deposits. For seamless payment, paying online via credit card is recommended. Click here to see the procedure.
- If you are paying online via bank transfer/teller, you need to complete your payment not later than 3:00 PM to avoid the bank’s payment cut-off. For details, you may refer to the Off-Campus Tuition Payment Options and Procedures. Payments made using this option are validated the next banking day. Thus, registered courses will be put on hold until the Cashier’s Office is able to validate the payment and confirm the enrollment.
- Late Enrollment is scheduled from 10:30 am on December 6, and ends at 2:00 pm on December 11. All the processes allowed during the regular enrollment period apply during the late enrollment period. The assessments during the late enrollment period will include a late enrollment fee.
- The process for petitioning for the opening of a course by a group of students remains the same as in previous enrollments and can be addressed to the Chairs starting on November 25.
- As in previous enrollments, there is a System Maintenance Time every day from 7:00 PM until 8:00 PM. During this time, the registration module becomes unavailable.
ASSISTED / DIRECT REGISTRATION
- For those who cannot register online due to curricular exceptions, cross-enrollment requests, probationary status, over-tenure status, or returning from LOA, among others, simply fill-out the Request for Direct Registration online form at the Registrar Online Services (ROS) portal, which opens 10:00 AM on December 2.
- Requests will be processed during the support services schedule (indicated below) on a first come, first served basis. To see the status of your request, simply click on Monitor DR approval status in the ROS portal. Please be reminded that only requests made through this online facility will be processed. No requests or follow-ups through email will be entertained.
|Support Services will be available Mondays through Fridays from 10:00 AM to 6:00 PM and Saturdays from 10:00 AM to 2:00 PM.|
WITHDRAWALS AND LEAVES OF ABSENCE
- A Leave of Absence (LOA) is filed when there is an expectation that students will not resume classes in the next or subsequent terms/trimesters. Filed LOAs usually indicate the duration, and when students intend to return. The LOA extends or “stops the clock” on the 5-year Maximum Residency as contained in the student handbook. A LOA filed before the start of a term/Trimester “stops the clock” for that term/trimester. A LOA filed after the start of a term/Trimester “stops the clock” for that term/trimester only if the student is not currently enrolled for that term/trimester.
- Withdrawal. Students may withdraw from some or all of their classes within a prescribed withdrawal period. Withdrawing from all enrolled courses (total withdrawal) after classes have started does not automatically make the withdrawal a LOA. The effect of an approved withdrawal is a WP (Withdrawal with Permission) grade in the Transcript of Record. A student cannot have a grade entry in the TOR (effect of enrollment) and be on LOA (not enrolled) at the same time.
- The policy on attendance is still enforced. Students who have completed their enrollments but will be unable to attend classes for justifiable reasons may apply for withdrawal subject to the refund policies contained in the student handbook.If students stop attending classes without filing a withdrawal, they will get failing grades (either 0.0 or UW) at the end of the term/trimester with its corresponding effects on retention.
- While there is a deadline for the filing of withdrawals or LOAs, AGSB continues to be guided by the need for leniency in the implementation of these policies as contained in the April 22 memo. Therefore, if the reason for the withdrawal or LOA is COVID related, the application will be considered and approved even if this is filed past the deadlines indicatedmbelow. This will be determined on a case-to-case basis.
- Approved withdrawals or LOAs filed for COVID related reasons effectively extend the student’s Residency Period on top of the other provisions in the student handbook.
- Online classes will start on December 6, 2021.
|The deadline for Withdrawal and filing of Leaves of Absence (LOA) is January 15, 2022.|
ORIENTATION SEMINAR (ORSEM)
- All new students / first-time enrollees are required to attend the Orientation Seminar (ORSEM) to be scheduled by the AGSB Student Council. A separate announcement will be sent for this. This requirement applies to those who were new students during the last enrollment as well as current students who have not attended this yet.
- The ORSEM attendance is a requirement for students to register online. Old students who have not yet attended this are advised to comply.